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RFID Tags vs QR Code: Which is the better tagging solution?

Braden Lewis

With both RFID and QR Code Tags being contactless, simple and effective tagging solutions, it makes implementation easy for all businesses too. But is RFID or QR the way to go? Find out in our guide.

As the tagging industry evolves, we see more and more technologies either fade into obscurity or become increasingly prevalent. 

Regardless of your business type, it’s important to understand the solutions that can improve your operations, increase the security and safety of your operations, and maximise efficiency.

In this guide, we look at the differences between RFID and QR safety tags, their benefits, and which comes out on top.

The demand for fast contactless technology is greater than ever. With both RFID and QR Code Tags being contactless, simple and effective, it makes implementation easy for all businesses too.

But is RFID or QR the way to go? Let’s find out.

What are RFID tags?

Radio Frequency Identification, or RFID tags, do as the name suggests. The data held in this technology is transferred by electromagnetic fields which automatically identify and track tagged items.

RFID technology is mainly used for asset tracking, helping your team locate and identify equipment, or anything you decide to fix the tag to.


Quick Response (QR) Codes are a variation of the traditional barcode, designed in the 90s in Japan.

Just like barcodes, QR Codes simply contain data that is scanned by a reader and transfers that information to it. QR Codes can be used for almost anything, including tags, tickets for events, bringing up menus in restaurants from your phone, and so much more.

Each QR Code is unique, again, like a barcode. The use of vertical and horizontal lines creates a pattern for the data that can be scanned and read in as little as 2-3 seconds.

safety tags with QR codes

What are the benefits of RFID tags?

RFID tags provide a range of benefits for many industries and uses, the most beneficial are:

  • Allows for efficient data collection and monitoring – You can do a head count to check quantities present, or can set up a poll to check multiple statuses at once.
  • Provides real-time dataReal-time data can be captured via RFID tags at multiple stages and provide opportunities for better management, security, and operations. 
  • Robust technology – The transponder can be protected by a durable casing to protect the Tag when set inside equipment and machinery.

Take advantage of RFID safety tags

Explore RFID tagging RFID safety Tag

What are the benefits of QR Code Tags?

For tagging, QR Codes are typically the favourite of the two. Here are a few reasons why.

  • Unlimited space for information – With no limit to the amount of information that can be linked to QR Codes, you don’t have to worry about how much data is stored. This means you have endless possibilities with how you use QR Codes for your operation.
  • UniqueBecause of the way QR Codes are engineered, the amount of unique variations which can be created for your business is almost unlimited.
  • AffordableGiven the functionality QR Codes provide, they are surprisingly affordable when compared with the investment required to install RFID technology. If using a QR Code software service, a small fee is often required, but the amount is minimal. The manufacture of them doesn’t break the bank either.
  • Ease of use - QR Codes are readable by a wide range of devices such as tablets and phones. Specialised equipment isn't required to set up a QR Code system saving time and cost on initial purchases and training of staff.

Which is the better solution for tagging?

In a situation where technology is required for your safety tagging solution, there is one option that takes the edge.

When it comes to tagging, QR Code Tags are widely favoured for a few reasons.

RFID readers can be a costly investment, while QR readers can be downloaded on most smart tablets or phones. This makes them much more practical and convenient, as well as being a cheaper option with a quicker return on investment.

But that’s not all. Another big factor supporting the use of QR Code Tags over RFID in tagging is the visual element.

Tags displaying QR Codes can also be printed with any other details too. This includes the information that the QR Code will read when it’s scanned. With this information visually available, the Tag can still be used - even if you don’t have a reader at hand or your system has crashed.

Additionally, if your system breaks down, the RFID Tag cannot be read without an RFID reader, but the QR Tag can be tracked without a scanner by using the sequential number below the code.

QR code tags can also be manufactured much more cost effectively than RFID Tags, especially when including bespoke details and company logos etc on the design. As QR Tags can be manufactured in many different colours, colour coding systems can be used to give quick reference of the inspection status (even without needing to scan the QR code). 

Whilst in many cases QR Codes excel, RFID could just be worth a consideration. In fact, it comes down to what you’re looking to achieve and what your tagging requirements are for your operations. So, be sure to speak with a tagging expert and discuss your requirements for the best outcome.

Get your custom QR tags

Talk to us about QR tags QR Safety Tags


At REGALTAGS, we provide both QR Code and RFID options for your tagging needs. 

Our RFID tags are:

  • Suitable for on-metal applications
  • ATEX Compatible 
  • Multiple fixing methods
  • Customisable 
  • Available for quick delivery
  • Available in Low, High and Ultra-high frequencies

Our range of safety tags are:

  • Material: Prism polypropylene
  • ISO 4892-2:2013 Tested Material
  • UV resistant
  • Freeze resistant
  • 100% recyclable
  • Fully customisable design
  • Full range of colours for colour-coding
  • Available with QR codes/ barcodes
  • Available with VARiTAG® unique numbering

If you’re in need of a QR Code or RFID tagging solution and want to find out more, contact our team of experts today. We’re always happy to help and answer any tagging related questions you may have.


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